Top 5 Reasons to Backup Office 365

The adoption of Microsoft 365, has grown exponentially in recent years. In 2022, it is one of the leading cloud-based business platforms worldwide. Despite this progress, many businesses fail to realise that Microsoft 365 still has its limitations. In particular, the fact that Microsoft 365 does not come with a backup or archiving option leaves a gap that businesses need to fill.

There is a false impression that data created and stored in cloud ecosystems such as Microsoft 365 do not need to be backed up beyond the native offerings. This isn’t true. The fact is, businesses actually need to establish a Microsoft 365 backup & recovery plan for their data.

You can read more detail about the top 5 Reasons to Backup Office 365 here but in summary, reasons include:

  1. Ensure Business Continuity.

Data backup for Microsoft 365 ensures business continuity. This is the ability of an organisation to continuously function during and after adverse events: natural disasters, outbreaks, fires, cyberattacks, and other internal or external threats.

  1. Microsoft Doesn’t Actually Backup Your Data.

Microsoft is a great provider, but they don’t actually have users completely covered. The company guarantees the infrastructure, but not the customer’s data. According to Microsoft’s Service Agreement (Sec.6b): “Microsoft is not liable for any disruption or loss you may suffer as a result. In the event of an outage, you may not be able to retrieve Your Content or Data that you’ve stored. We recommend that you regularly backup Your Content and Data that you store on the Services or store using Third-Party Apps and Services.”

Moreover, if you’re thinking about using the Recycle Bin as a data repository, think again: Microsoft 365 only keeps deleted documents and emails in the Recycle Bin for up to 90 days. This is extremely risky because the Recycle Bin doesn’t have the same security features as a SaaS backup solution, exposing your Microsoft 365 data to ongoing threats.

  1. Alleviate Data Location Uncertainties.

Microsoft 365’s variety of applications and data structures all store your data in the cloud. But where? Where exactly is your data? And if you did have to retrieve it, how would you find it?

  1. Meet Compliance and Regulatory Requirements

Regulated industries (like Financial Services, Healthcare, Legal, etc.) have stricter backup regulations. If your firm is under one of these regulated industries, you may have regulations and requirements to provide access to data that goes well beyond typical backup methods.

  1. Protect Your Data from Digital Threats

Data loss is prominent in this new world of hackers and data hostage viruses. It isn’t just outsiders that are the issue, either. Employees are prone to accidentally deleting or misplacing files. In addition, disgruntled and rogue employees can intentionally delete or damage business-critical data

These are the top five reasons to backup Microsoft 365, and are proof of how necessary a Microsoft 365 backup and recovery solution is, especially one that goes well beyond what Microsoft offers.

Yunatech Backup Suite provides an industry-leading Microsoft 365 Backup and Archiving solution. Our solutions include many features specifically designed to make backup fast, easy and secure.


Six Key Benefits of Backup by Yunatech Backup Suite (Powered By Dropsuite)

  1. Automate the Backup Process Easily

You can backup your, data, files, attachments, and emails within minutes and automate backups going forward. Unlimited storage and adjustable retention options ensure you never run out of space.

  1. Easy Administration

Our single-pane-of-glass admin panel with role-based access levels takes the work out of granting access to users such as Admins, Compliance Reviewers, Users, and more.

  1. Advanced Search

18 different attributes in our advanced search tool, such as user name, date, keyword, header, and more, enable users to find the correct data quickly. You can view, modify and delete search queries with just a click.

  1. 1-Click Restore

Perhaps the most popular feature is 1-Click restore and download. You can quickly restore or download single files, a directory, or all directories with our 1-Click restore. This functionality saves minutes or hours when speed matters most.

  1. Military-Grade Security

Your data is fully secured with military-grade 256-bit AES and TLS or SSL when available. This means your data is protected both in transit and at rest to ensure data integrity and safety.

  1. Analytics for Business Optimization

The Yunatech Backup Suite Insights Business Intelligence (BI) analytics toolkit is an advanced analysis system included free with our backup and archiving solutions. Transform static, archived data into actionable business intelligence. Use reports to improve business processes.


To find out how Yunatech Backup Suite can help protect your business please do get in contact via the button below.

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